Coworking Glossary

Meeting Room: Coworking Explained

Christoph Fahle
October 12, 2023
 min read

The concept of coworking has revolutionized the way we perceive workspaces and has given rise to a new culture of shared resources and collaborative environments. One of the most integral parts of this coworking culture is the 'Meeting Room'. This article delves into the various aspects of the meeting room in a coworking space, its importance, functionality, and the etiquette associated with its use.

As the name suggests, a meeting room is a designated space within a coworking environment where members can conduct meetings, presentations, brainstorming sessions, and other collaborative activities. However, the concept goes beyond just a physical space. It represents an ethos of shared resources, collaboration, and community that is at the heart of the coworking phenomenon.

History and Evolution of Meeting Rooms in Coworking Spaces

The concept of meeting rooms in coworking spaces has evolved significantly over the years. In the early days of coworking, meeting rooms were often informal, shared spaces that were used as needed. However, as coworking spaces started to attract larger businesses and corporations, the need for more formal, dedicated meeting rooms became apparent.

Today, meeting rooms in coworking spaces are designed to cater to a variety of needs and preferences. They range from small, intimate spaces for one-on-one meetings to large conference rooms equipped with the latest technology for presentations and video conferencing. The evolution of meeting rooms is a testament to the adaptability and flexibility of the coworking model.

The Influence of Technology

Technology has played a significant role in the evolution of meeting rooms in coworking spaces. Advances in communication and collaboration tools have made it possible for teams to work together effectively, regardless of their physical location. This has led to a shift in the way meeting rooms are used and perceived in coworking spaces.

Modern meeting rooms are often equipped with high-speed internet, video conferencing tools, projectors, and other tech amenities. These technologies enable teams to collaborate with colleagues, clients, and partners around the world, making the meeting room a hub of global connectivity.

Design and Aesthetics

The design and aesthetics of meeting rooms have also evolved over time. Early coworking spaces often had a more casual, relaxed vibe, and this was reflected in their meeting rooms. However, as coworking has become more mainstream, there has been a shift towards more professional and sophisticated designs.

Today, meeting rooms in coworking spaces often feature sleek, modern designs, ergonomic furniture, and thoughtful amenities. The aim is to create a space that is not only functional but also conducive to creativity and productivity. The design and aesthetics of a meeting room can have a significant impact on the mood and productivity of a meeting, and this is something that coworking spaces are increasingly recognizing and prioritizing.

Functionality of Meeting Rooms in Coworking Spaces

The primary function of a meeting room in a coworking space is to provide a dedicated space for meetings, presentations, and other collaborative activities. However, the functionality of these rooms extends beyond this basic premise.

Meeting rooms in coworking spaces are often equipped with a range of amenities and technologies to facilitate effective communication and collaboration. This can include things like whiteboards, projectors, video conferencing tools, and high-speed internet. Some coworking spaces also offer additional services like catering and administrative support for meetings.

Flexibility and Adaptability

One of the key features of meeting rooms in coworking spaces is their flexibility and adaptability. Unlike traditional office spaces, where meeting rooms are often fixed and rigid, coworking spaces offer a variety of meeting room options to cater to different needs and preferences.

This can include different sizes and layouts, as well as the option to book rooms on an as-needed basis. This flexibility allows businesses to adapt to changing needs and circumstances, making coworking spaces an attractive option for businesses of all sizes and stages.

Collaboration and Networking

Meeting rooms in coworking spaces also serve as a hub for collaboration and networking. They provide a space where members can come together to share ideas, learn from each other, and build relationships. This can lead to new partnerships, collaborations, and business opportunities.

Many coworking spaces also host events and workshops in their meeting rooms, further fostering a sense of community and collaboration. These events can range from professional development workshops to networking events, providing members with valuable opportunities to learn and grow.

Etiquette for Using Meeting Rooms in Coworking Spaces

While coworking spaces are generally more relaxed and informal than traditional office environments, there are still certain etiquette rules that members are expected to follow when using meeting rooms. These rules are designed to ensure that all members can make the most of the shared resources and maintain a productive and respectful environment.

Some of the key etiquette rules for using meeting rooms in coworking spaces include booking the room in advance, keeping the room clean and tidy, respecting the allotted time, and minimizing noise and disruptions. It's also important to be considerate of other members and to use the space in a way that is respectful and considerate of others.

Booking and Time Management

One of the key etiquette rules for using meeting rooms in coworking spaces is to book the room in advance. This ensures that the room is available when you need it and helps to prevent conflicts and double bookings. Most coworking spaces have an online booking system that makes it easy to reserve a room.

It's also important to respect the allotted time for your meeting. This means starting and ending your meeting on time and vacating the room promptly to make way for the next group. If you need more time, it's generally best to book an additional slot in advance rather than overrunning your allotted time.

Cleanliness and Respect for Shared Resources

Another important aspect of meeting room etiquette in coworking spaces is cleanliness and respect for shared resources. This means leaving the room in the same condition you found it, cleaning up after yourself, and treating the furniture and equipment with care.

It's also important to be mindful of the shared nature of the resources. This means not monopolizing the room or the equipment and being considerate of other members' needs and schedules. By following these etiquette rules, you can help to maintain a positive and productive environment for all members.


In conclusion, meeting rooms play a vital role in the coworking environment. They provide a space for collaboration, creativity, and connectivity, and their design and functionality have evolved to meet the changing needs of the coworking community. By understanding the history, functionality, and etiquette of meeting rooms, members can make the most of these spaces and contribute to the collaborative and communal spirit of coworking.

As coworking continues to grow and evolve, it's likely that meeting rooms will continue to adapt and innovate to meet the needs of this dynamic and diverse community. Whether you're a freelancer, a small business owner, or a corporate team, understanding the role and importance of meeting rooms in coworking spaces can help you to make the most of your coworking experience.

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Maria Gomez
Account Manager